Special events policy
- Special event permits are required for any event or gathering
held in public parks and/or public recreation areas: 1) where 50 or more
persons are expected to attend, 2) equipment or other formal set-ups or
structures are brought onto the property, 3) the activity is outside the
normal scope of use or operational hours established, 4) any goods or
services are offered for sale, or, 5) amplified music is available. Any one of the stated activities will
require the issuance of a permit for the event.
- This policy does not apply to pavilion rentals,
fishing tournaments, contests or rodeos or activities held on leased
- Permit Fee: Based
on anticipated attendances each day of the event. Applicable fee is due when the event is
scheduled with the PRVWSD Parks Department. The fee is refundable only upon receipt
by the PRVWSD Parks Department of written notice of cancellation no less
than thirty (30) days prior to the scheduled event, otherwise the fee is
Under 300 $250
301 - 500 $500
- Early set-up and late removal fee of event items is $250
- Electricity fee $100 per day.
- Light fee $100 per day.
- The permit fee for any race (marathon, 5K, etc…) that extends outside the park boundary will begin at $500.
- A $500 deposit will be paid when event is scheduled
with PRVWSD Parks Department in addition to the applicable permit fee. This deposit will be utilized to ensure
that the special event area is immediately cleaned up at the conclusion of
the special event, pay for any damages that occurred during the special
event, and to compensate any PRVWSD Parks Department employee who works
overtime as a result of the special event. Any portion of the deposit not
needed for the purposes stated will be refunded within 14 days after the
event. Additional fees (permit or
deposit) not covered prior to event are due within 14 days of the
conclusion of the event.
- The safety and security of every visitor to our parks
is the first priority of the PRVWSD Parks Department. To accomplish this mission we will
require Certified Law Enforcement Officers be at certain events dependant
on the number of attendees and/or activities planned as a part of the
event. Providing adequate security
at special events is the financial responsibility of the event sponsor and
will be determined in a pre-event planning meeting between the event coordinator
and PRVWSD Parks Department staff.
Officers will either be provided by, or approved by the Chief of
the Reservoir Patrol at the expense of the event sponsor.
- Portable restroom facilities shall be provided by the
event sponsor at the rate of one per 150 anticipated attendances. A percentage of the restroom facilities
should be handicapped accessible in accordance with ADA standards.
- The event sponsor will also provide a Certificate of
Liability Insurance naming the PRVWSD as being additional insured in the minimum
amount of $1,000,000.
- PRVWSD Parks Department reserves the right to make
modifications to all above policies based on specific needs of specific
events on a case by case basis.
Pavilion Rentals for all Parks and Campgrounds
Pavilion Rental Only................................$100.00
Any additions such as Space Jumps,
Bounce House,DJ, Amplified Music, etc..........................$250.00
For more info., contact
Timberlake Campground @ 601-992-9100
pelahatchie shore PARK PAVILIONS
lakeshore park PAVILIONS
old trace park PAVILION
browns landing PAVILION